Automate BCCing Yourself in Outlook- A Step-by-Step Guide for Email Tracking and Record Keeping

How to Auto BCC Myself in Outlook

In today’s fast-paced digital world, it is crucial to keep track of important emails and ensure that you don’t miss any crucial information. One effective way to do this is by automatically BCCing yourself in Outlook. BCC stands for “Blind Carbon Copy,” and it allows you to send a copy of an email to yourself without revealing your email address to the recipients. This feature is particularly useful for keeping a record of your email exchanges, especially in professional settings. In this article, we will guide you through the process of setting up automatic BCC in Outlook.

Step 1: Open Outlook and Go to Options

To begin, open your Outlook application and click on the “File” tab located at the top-left corner of the window. From the dropdown menu, select “Options.” This will open the Outlook Options window.

Step 2: Navigate to Mail Format

In the Outlook Options window, you will see a list of categories on the left-hand side. Click on “Mail Format” to expand the category. Then, click on “BCC” to view the BCC settings.

Step 3: Enable BCC for New Messages

In the BCC settings, you will find a checkbox labeled “Include BCC field in new messages.” Make sure this checkbox is checked to enable the BCC feature for new messages. This will automatically add a BCC field to all new emails you compose.

Step 4: Customize BCC Settings

If you want to customize the BCC settings further, you can do so by clicking on the “Set BCC field to” dropdown menu. Here, you can choose to send the BCC to yourself, a different email address, or multiple email addresses. Select the desired option and click “OK” to save the changes.

Step 5: Test the BCC Feature

To ensure that the BCC feature is working correctly, compose a new email and check if the BCC field is automatically populated with your email address. You can also send a test email to yourself to verify that the BCC is functioning as expected.

Step 6: Save and Close Outlook

Once you have verified that the BCC feature is working, save your changes by clicking “OK” in the Outlook Options window. Close Outlook and restart the application to apply the changes.

By following these simple steps, you can easily set up automatic BCC in Outlook. This feature will help you keep track of important emails and ensure that you never miss any crucial information. Whether you are a professional or a personal user, the BCC feature is a valuable tool for managing your email communications.